Town of Otisfield
Board of Selectmen Meeting Minutes
February 4, 2009
1. CALL TO ORDER: The regular meeting was called to order at 7:00 PM. All BOS were present.
2. SECRETARY’S REPORT:
A. Meeting Minutes from January 21, 2009. Motion to accept minutes. RM/LA– Unanimous.
3. SPECIAL EVENTS
A. Casco Town Manager, Dave Morton will discuss Casco /Naples Bulky Waste Agreement and Issues with the Board. * Not in attendance due to illness, will reschedule at a later date.
4.COMMITTEE REPORTS:
A. None.
5. DEPARTMENT HEADS:
A.Mike, Hooker, Fire Chief:
1) Western Maine Mutual Aid Agreement submitted to BOS for signatures. Motion to sign agreement. LA/RM – Unanimous.
2) Heating Appliance Inspection: BOS feel that this is not necessary for the CEO or Fire Chief to be responsible for. BOS discussed putting this in writing.
3) Town of Paris thank you letter submitted into public record.
4) Donation in the amount of $5,000.00 to the Otisfield and neighboring Fire Depts. for training from Ben & Shelly Chigier.
5) Open house at the Fire Dept. scheduled for April 25th.
6) Spoliation / preserving a fire scene: Dan Young will be discussing this at the Fire Dept. February 16th at 7:00 PM. MH inviting anyone who wishes to attend.
7) March 2 and March 16, Annual Mandatory Training. Sexual Harassment and Fire Extinguishers. MH invited all town employees to attend on either day.
6. QUESTIONS/COMMENTS FROM THE PUBLIC:
A. Danny Peaco wanted to take this opportunity to thank the Town Crew for pushing the snow back as far as they have and compliment them on doing such a fantastic job.
7. ADMINISTRATIVE ASSISTANT ITEMS:
A. Thank You notes received from 1) Mark Eastman, on behalf of the Board of Directors of the OHSD, for the donation of $1,000.00 for library books and $200.00 for student snacks and 2) Project Graduation Committee on behalf of the graduating seniors for $100.00.
B. Governors FY 2010/FY/2011 Budget impact on Revenue sharing sheets submitted to BOS for review for informational purposes.
C. Letter from James P. Miclon, Director of Communications Oxford County requesting new members to participate on an advisory board called the Oxford County Regional Communications Center Advisory Board. Mike Hooker would like to be on the board. MIM will inform the board.
8.ADJUSTMENTS TO AGENDA:
A.
9. UNFINISHED /SCHEDULED BUSINESS:
A. Review Bid Process- Given to Ordinance & Policy Review Committee. (3/09)
B. Dehumidifier discussion: Future meeting will have more information.
C. Health Officer Workshop set for Feb. 11th.
D. Sound System Discussion: RM explained he was given a price of $1,239 to $1,548.00 based on length of table and size of room. Motion to proceed w/ basic system. HF/RM – Unanimous. Discussion: It’s important that everyone can hear what is being said. New sound system can be tried at Town Meeting, if it doesn’t work, town can rent as they have in the past.
E. Performance Appraisals: HF: would like BOS to come up w/ generic template. Then tailor it to specific job. Needs to be done before end of fiscal year.
F. Road study: time to update and look at various scenarios. LA thinks we need to look at building. More discussion is needed. HF suggests putting a committee together to update the town road study plan.
G. Town comprehensive plan: Reevaluate and look at why it failed. RM: AVCOG would be a great resource. RM contacted Ferg and he is willing to get together and help if needed. More discussion required
H. LA & TT are going to post Fire trucks.
I. Bridge sign in Bolsters Mills says” limit 6 tons, no through trucks”. Weight sign should be purchased and posted on the Otisfield side of the bridge at bolsters mills road. Ross Cudlitz would be available to help if town needs him. Harrison Town Manager will come before board and until then BOS will put this on hold.
10. SELECTMEN’S ITEMS TO BE DISCUSSED & VOTED ON:
A. Motion to sign Warrant # 13 to pay the towns bills. LA/HF – Unanimous
11. QUESTIONS OR COMMENTS FROM THE BOARD:
A.
12. ADJOURNMENT:
With no further business, the meeting was adjourned at 8:05 PM. HF/LJA – Unanimous.
Approved by:
Hal Ferguson, Chairman
Rick Micklon
Lenny Adler
Approved on: 02.18.09
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